Finance Policy

Every organization has its own unique way of functioning. Through this option, users can instruct IMMS to behave in a particular manner to suit the functioning of the organization. In technical jargon this process is known as setting the flags. Hence, setting the flag as YES or NO to certain options, determines the behaviour of IMMS.

It is very important for the user to know the implications of setting the flag in a particular position. Administrator/User, after taking inputs from all the concerned, needs to take an informed decision before setting the flag in a particular position. Positions of some flags cannot be changed during the year.

Through this option, user can define parameters which influence many important matters related to the Finance department. They affect many entries and reports of the Finance Module.

Click on the button to enter/change the values of the flags.

Screen Layout of Expense - I

This section records all the 'Expense' related Account information that will be considered as default throughout IMMS. Please note that it is prerequisite to create Account Groups and Accounts through Account Master Entry option of Finance Module to make them available here. Once values are entered in these fields, it is not possible to change or remove them through 'Edit' and 'Delete' modes. You can only view them in 'View' mode.

Field Description of Expense

Rate Diff A/C Group:

Specifies the default IMMS Account Group for Rate Difference in IMMS.

While specifying the Account Group for the first time, click on the field to access a list of 'Expense' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Rate Diff A/C:

Specifies the default IMMS Account for Rate Difference in IMMS.

While specifying the Account for the first time, click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Accounts Master Entry option of Finance Module. Select your desired Account from the list by clicking on it. Alternatively you can also enter the Account Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Shop Floor Exp Group:

Specifies the default IMMS Account Group for Expenses on Shop Floor.

While specifying the Account Group for the first time, click on the field to key to access a list of 'Expense' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Shop Floor Exp A/C:

Specifies the default IMMS Account for Expenses on Shop Floor.

While specifying the Account for the first time, click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Accounts Master Entry option of Finance Module. Select your desired Account from the list by clicking on it. Alternatively you can also enter the Account Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Free Samples (Sales) Group:

Specifies the default IMMS Account Group for Free Sales Samples.

While specifying the Account Group for the first time, click on the field to access a list of 'Expense' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Free Samples (Sales) A/C:

Specifies the default IMMS Account for Free Sales Samples.

While specifying the Account for the first time, Click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Accounts Master Entry option of Finance Module. Select your desired Account from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Account Code. Press <ENTER>. The system will check whether the right Code has been entered or not.

Phy. Stock Variance Group:

Specifies the default IMMS Account Group for Physical Stock Variance.

While specifying the Account Group for the first time, click on the field to access a list of 'Expense' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Phy. Stock Variance A/C:

Specifies the default IMMS Account for Physical Stock Variance.

While specifying the Account for the first time, click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Accounts Master Entry option of Finance Module. Select your desired Account from the list by clicking on it. Alternatively you can also enter the Account Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Sales Return A/C Group:

Specifies the default IMMS Account Group for Sales Returns.

While specifying the Account Group for the first time, click on the field to access a list of 'Expense' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Sales Return A/C:

Specifies the default IMMS Account for Sales Returns.

While specifying the Account for the first time, click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Accounts Master Entry option of Finance Module. Select your desired Account from the list by clicking on it. Alternatively you can also enter the Account Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Cost of Rejected Material A/C Group And Code:

Specifies the default IMMS Account Group and Account for Cost of Rejected Material.

While specifying the Account Group for the first time, click on the field to access a list of 'Expense' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. TAB>. The system will check whether the right Code has been entered or not.

While specifying the Account for the first time, click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Accounts Master Entry option of Finance Module. Select your desired Account from the list by clicking on it. Alternatively you can also enter the Account Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Consumable A/C Group:

Specifies the default IMMS Account Group for Extra Issue of Consumables.

While specifying the Account Group for the first time, click on the field to access a list of 'Expense' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Consumable A/C Code:

Specifies the default IMMS Account for Extra Issue of Consumables.

While specifying the Account for the first time, click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Accounts Master Entry option of Finance Module. Select your desired Account from the list by clicking on it. Alternatively you can also enter the Account Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Round Off A/C Group:

Specifies the default IMMS Account Group for Rounding off.

While specifying the Account Group for the first time, click on the field to access a list of 'Expense' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Round Off A/C Code:

Specifies the default IMMS Account for Rounding off.

While specifying the Account for the first time, click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Accounts Master Entry option of Finance Module. Select your desired Account from the list by clicking on it. Alternatively you can also enter the Account Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Disposable A/C Group:

Specifies the default IMMS Account Group for Disposable Items.

While specifying the Account Group for the first time, click on the field to access a list of 'Expense' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Disposable A/C Code:

Specifies the default IMMS Account for Disposable Items.

While specifying the Account for the first time, click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Accounts Master Entry option of Finance Module. Select your desired Account from the list by clicking on it. Alternatively you can also enter the Account Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Screen Layout of Liability

This tab records all the 'Liability' related Account information that will be considered as default throughout IMMS. Please note that it is prerequisite to create Account Groups and Accounts through Accounts Master Entry option of Finance Module to make them available here. Once values are entered in these fields, it is not possible to change or remove them through 'Edit' and 'Delete' modes. You can only view them in 'View' mode.

Field Description of Liability

GRN Liability (Material) Group:

Specifies the default IMMS Account Group for GRN Liability (Material).

While specifying the Account Group for the first time, click on the field to access a list of 'Liability' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

GRN Liability (Material) A/C:

Specifies the default IMMS Account for GRN Liability (Material).

While specifying the Account for the first time, click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Accounts Master Entry option of Finance Module. Select your desired Account from the list by clicking on it. Alternatively you can also enter the Account Code. Press <TAB>. The system will check whether the right Code has been entered or not.

GRN Liability (Asset) Group:

Specifies the default IMMS Account Group for GRN Liability (Asset).

While specifying the Account Group for the first time, click on the fieldto access a list of 'Liability' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

GRN Liability (Asset) A/C:

Specifies the default IMMS Account for GRN Liability (Asset).

While specifying the Account for the first time, click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Accounts Master Entry option of Finance Module. Select your desired Account from the list by clicking on it. Alternatively you can also enter the Account Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Export GST Receivable Group:

Specifies the default IMMS Account Group for Export GST Receivables.

While specifying the Account Group for the first time, click on the field to access a list of 'Liability' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Export GST Receivable Code:

Specifies the default IMMS Account for Export GST Receivables.

While specifying the Account for the first time, click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Accounts Master Entry option of Finance Module. Select your desired Account from the list by clicking on it. Alternatively you can also enter the Account Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Screen Layout of Asset - I

This tab records all the 'Asset' related Account information that will be considered as default throughout IMMS. Please note that it is prerequisite to create Account Groups and Accounts through Accounts Master Entry option of Finance Module to make them available here. Once values are entered in these fields, it is not possible to change or remove them through 'Edit' and 'Delete' modes. You can only view them in 'View' mode.

Field Description of Asset - I

Rejection A/C Group:

Specifies the default IMMS Account Group for Rejection.

While specifying the Account Group for the first time, click on the field to access a list of 'Asset' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Rejection A/C:

Specifies the default IMMS Account for Rejection.

While specifying the Account for the first time, click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Accounts Master Entry option of Finance Module. Select your desired Account from the list by clicking on it. Alternatively you can also enter the Account Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Fixed Asset Pur Group:

Specifies the default IMMS Account Group for Fixed Asset Purchases.

While specifying the Account Group for the first time, click on the field to access a list of 'Asset' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Fixed Asset Pur A/C:

Specifies the default IMMS Account for Fixed Asset Purchases.

While specifying the Account for the first time, click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Accounts Master Entry option of Finance Module. Select your desired Account from the list by clicking on it. Alternatively you can also enter the Account Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Scrap A/C Group:

Specifies the default IMMS Account Group for Scrap.

While specifying the Account Group for the first time, click on the field to access a list of 'Asset' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Scrap A/C:

Specifies the default IMMS Account for Scrap.

While specifying the Account for the first time, click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Accounts Master Entry option of Finance Module. Select your desired Account from the list by clicking on it. Alternatively you can also enter the Account Code. Press <TAB>. The system will check whether the right Code has been entered or not.

WIP A/C Group:

Specifies the default IMMS Account Group for Work In Progress.

While specifying the Account Group for the first time, click on the field to access a list of 'Asset' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

WIP A/C:

Specifies the default IMMS Account for Work In Progress.

While specifying the Account for the first time, click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Accounts Master Entry option of Finance Module. Select your desired Account from the list by clicking on it. Alternatively you can also enter the Account Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Misc. WIP (Extra Issues) A/C Group:

Specifies the default IMMS Account Group for Work In Progress with Extra Issues.

While specifying the Account Group for the first time, click on the field to access a list of 'Asset' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Misc. WIP (Extra Issues) A/C:

Specifies the default IMMS Account for Work In Progress with Extra Issues.

While specifying the Account for the first time, click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Accounts Master Entry option of Finance Module. Select your desired Account from the list by clicking on it. Alternatively you can also enter the Account Code. Press <TAB>. The system will check whether the right Code has been entered or not.

DC Asset A/C Group:

Specifies the default IMMS Account Group for Delivery Challan.

While specifying the Account Group for the first time, click on the field to access a list of 'Asset' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

DC Asset A/C:

Specifies the default IMMS Account for Delivery Challan.

While specifying the Account for the first time, click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Accounts Master Entry option of Finance Module. Select your desired Account from the list by clicking on it. Alternatively you can also enter the Account Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Free Samples (Pur) Group:

Specifies the default IMMS Account Group for Purchase of Free Samples.

While specifying the Account Group for the first time, click on the field to access a list of 'Asset' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Free Samples (Pur) A/C:

Specifies the default IMMS Account for Purchase of Free Samples.

While specifying the Account for the first time, click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Accounts Master Entry option of Finance Module. Select your desired Account from the list by clicking on it. Alternatively you can also enter the Account Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Third Party Group:

Specifies the default IMMS Account Group for Third Party.

While specifying the Account Group for the first time, click on the field to access a list of 'Asset' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Third Party A/C:

Specifies the default IMMS Account for Third Party.

While specifying the Account for the first time, click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Accounts Master Entry option of Finance Module. Select your desired Account from the list by clicking on it. Alternatively you can also enter the Account Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Loan Material Group:

Specifies the default IMMS Account Group for Material on Loan.

While specifying the Account Group for the first time, click on the field to access a list of 'Asset' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Loan Material A/C Code:

Specifies the default IMMS Account for Material on Loan.

While specifying the Account for the first time, click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Accounts Master Entry option of Finance Module. Select your desired Account from the list by clicking on it. Alternatively you can also enter the Account Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Rejection DC Asset A/c Group:

Specifies the default IMMS Account Group for Delivery Challan against Rejections.

While specifying the Account Group for the first time, click on the field to access a list of 'Asset' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Rejection DC Asset A/C:

Specifies the default IMMS Account for Delivery Challan against Rejections.

While specifying the Account for the first time, click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Accounts Master Entry option of Finance Module. Select your desired Account from the list by clicking on it. Alternatively you can also enter the Account Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Screen Layout of Additional Setting

Field Description of Additional Setting

Ensure that Income and Expense Transactions must not happen without Cost/Profit break-up for Core FAS transactions?

Turn the flag 'On' or 'Off' by clicking on it.

While entering Income and Expense Transactions, IMMS provides the facility to enter Cost Center/Profit Center wise breakup of the Amount. Further to this, IMMS also provides the flexibility to choose the Cost Center/Profit Centers according to the company's requirement.

If the flag is set as 'On' than a list of Cost/Profit Centers that have already been associated with the particular Account through Associate Cost Center / Profit Center to Account Group & Account Code option of Finance Module will be displayed. You can not add or change any Cost/Profit Center in this grid.

If the flag is set as 'Off' than a blank grid will be displayed and the user can enter desired Cost Centers/Profit Centers.

Exact Match of Transaction Amount And Cost Center Break Up Amount is Required?

Turn the flag 'On' or 'Off' by clicking on it.

If 'On' is chosen, the Transaction will be saved only when the Transaction Amount and Cost Center Break Up Amount are same.

If 'Off' is chosen, the Transactions will be save even if the Transaction Amount and Cost Center Break Up Amount do not match.

Employee Account Group:

Specifies the default IMMS Account Group for Employees.

While specifying the Account Group for the first time, click on the field to access a list of 'Asset' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Import GRN Setting

While specifying the Account Group for the first time, click on the field to access a list of 'Asset' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Control Account for Import Expense A/C Code:

Specifies the default IMMS Account for Import Expense.

While specifying the Account for the first time, click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Accounts Master Entry option of Finance Module. Select your desired Account from the list by clicking on it. Alternatively you can also enter the Account Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Transaction Posting Date Except Cash:

Select either 'Voucher' or 'Authorise Date' from the given popup.

 

This option specifies whether the Date of Ledger should be same as Voucher Date or Voucher Authorization Date.

 

If 'Voucher' is chosen, the Date of Ledger will be by default same as the Date of Voucher.

 

If 'Authorise Date' is chosen, the Date of Ledger will be by default same as the Date on which the Voucher was authorized.

Allow Negative Balance in Cash Transaction Entry:

Turn the flag 'On' or 'Off' by clicking on it.

If 'On' is chosen, IMMS will allow to make Cash Payment through Cash Transactions option of Finance Module even if the available Book Balance is in negative.

If 'Off' is chosen, IMMS will NOT allow to make Cash Payment through Cash Transactions option of Finance Module if the available Book Balance is in negative.

Cash Transaction Limit:

(Type : Numeric, Length : 7)

Denotes the maximum amount for Cash Payment that can be done.

While making a Cash Payment through Cash Transactions option of Finance Module, IMMS will NOT allow to enter amount more than the limit mentioned in this field. In case zero is entered as limit, IMMS will not check and any amount can be entered for cash payment.

Allow Changing Taxes while doing Bill Passing:

Turn the flag 'On' or 'Off' by clicking on it.

Bill Passing Entry option in Finance Module provides the facility to pass a Vendor's bill once goods are received against the Purchase Orders generated for that Vendor.

While making a Bill Passing Entry, the amounts of taxes for Bill is by default same as amounts of taxes mentioned in the GRN.

If 'On' is chosen, IMMS will allow to change these amounts of taxes for the Bill.     

If 'Off' is chosen, IMMS will NOT allow to change these amounts of taxes for the Bill resulting in the amounts of taxes for BILL to be same as GRN.

Do Allow to Payment of Debtors for RTGS/NEFT Transaction

Turn the flag 'On' or 'Off' by clicking on it.

IMMS provides an option to specify whether bank payments are allowed to a Debtor or not in case of RTGS/NEFT type of transactions.

If 'On' is chosen, than in case of RTGS/NEFT type of payment through Bank Transactions option of Finance Module, IMMS will allow the payments to Debtor Accounts also.

If 'Off' is chosen, IMMS will NOT allow to make RTGS/NEFT type of bank payment to Debtors.

In Bill Passing Entry / Service Bill Passing Entry, Calculate TDS on

Select either 'On Basic Amount' or 'With Tax Amount' from the given popup. Once selected, you can NOT change the value of this flag later on.

If 'On Basic Amount' is chosen, than at the time of Bill Passing or Service Bill Passing from Finance Module, IMMS will calculate TDS on the Basic Value.

If 'With Tax Amount' is chosen, than at the time of Bill Passing or Service Bill Passing from Finance Module, IMMS will calculate TDS on the Basic Value + Tax Amount.

Do you want to Maintain Location wise Cheque Numbers?

Turn the flag 'On' or 'Off' by clicking on it.

If 'On' is chosen, IMMS will allow to enter the Location for the Cheque Numbers entered through Cheque Book Maintenance option of Finance Module.

If 'Off' is chosen, IMMS will not allow to specify Location for Cheque Numbers.

Do you Require only one Delivery Challan per Debit Note?

Turn the flag 'On' or 'Off' by clicking on it.

If 'On' is chosen, then while generating the Debit Note for Rejected Material through Finance Module, IMMS will allow to select only one Delivery Challan.

If 'Off' is chosen, then while generating the Debit Note for Rejected Material through Finance Module, IMMS will allow to select multiple Delivery Challans.

Create 1st Level Profit Center for each Sales OAF at the time of Sales OAF Authorization:

Turn the flag 'On' or 'Off' by clicking on it. Once selected, you can NOT change the value of this flag later on.

If 'On' is chosen, as soon as an Order Acknowledgement Form is authorized, IMMS will automatically create a first level Profit Center by the name of that OAF details.

If 'Off' is chosen, IMMS will not automatically create a Profit Center. A user needs to manually create it.

Do you want to ensure that Bill Passing should allow only those POs/GRNs, which are created for Bill Passing Voucher Location only?

Turn the flag 'On' or 'Off' by clicking on it. Once this flag is set in the beginning, it can NOT be changed.

If 'On' is chosen, IMMS will ensure that the Bill Passing can be done for only those POs/GRNs which belong to the same Location as that of Bill Passing. Otherwise an appropriate message will be displayed and the user can not continue further with Bill Passing entry.

If 'Off' is chosen, Location of Bill Passing and that of POs/GRNs against which Bill Passing is being done need not be the same.

Want to ABA Number in Bank Book?

Turn the flag 'On' or 'Off' by clicking on it.

If 'On' is chosen, IMMS allows to maintain domestic and international Routing Numbers associated with each Bank through Book Master Maintenance option of Finance Module. Further the ABA Number can be printed on the required documents such as Invoice.

If 'Off' is chosen, ABA Numbers will not be maintained.

Want to Hold Supplier Payment till Rejection Invoice against VRN at QC is pending?

Select 'On' or 'Off' from the given popup.

If 'On' is chosen, IMMS will not allow Supplier Payment of such Material Bill Passing vouchers for which QC has some rejected quantity available and Rejection Invoice has not been prepared for Vendor Rejection Note generated for that QC.

If 'Off' is chosen, Supplier Payment will be allowed anyway.

Transfer Postable Tax Amount in New Account with changed amount at the time of Bill Passing ?

Select 'On' or 'Off' from the given popup.

Please note that once the flag is set to 'On', it can NOT be reversed back to 'Off'.

It may happen that while generating a GRN, the user misses to enter/change inclusive or exclusive 'At Actual' amounts for Postable Taxes. Or the calculated Tax Amount of a GRN requires to be changed as per the Bill. For such cases, IMMS provides a facility to post the Postable Taxes at the time of passing the Vendor's Bill through Bill Passing Entry option of Finance Module.

If 'On' is chosen, IMMS allows to post the Postable Taxes at the time of Bill Passing to a particular control Account. This control Account can be linked to a Postable Tax while defining that Tax through Tax Rate Master - Entry option of Purchase Module. Postings to this linked Account will be reflected in tax related reports.

If 'Off' is chosen, IMMS will not allow to link any control Account to a Postable Tax and the difference in GRN Tax Amount and Bill Passing Tax Amount will be posted in Rate Difference Account.

P and L Account Group For Balance:

Specifies the default IMMS Profit and Loss Account Group for Balance.

While specifying the Account Group for the first time, click on the field to access a list of 'Asset' Account Groups and Sub Groups defined through Accounts Master Entry option of Finance Module. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

P and L Account Code For Balance:

Specifies the default IMMS Profit and Loss Account for Balance.

While specifying the Account for the first time, click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Accounts Master Entry option of Finance Module. Select your desired Account from the list by clicking on it. Alternatively you can also enter the Account Code. Press <TAB>. The system will check whether the right Code has been entered or not.

Once you have entered all the information, click on 'Save' button to save or 'Cancel' button to discard.